Finance And Accounting Specialist - 2315926

Position Overview:

The Finance and Accounting Specialist will be responsible for managing payroll processing, collecting and auditing timesheets, receiving and auditing vendor invoices, and ensuring accurate and timely payments to resources. This role involves various financial and administrative tasks to support the finance department and maintain accurate financial records.

Key Responsibilities:

1. Payroll Processing:

• Process payroll for all employees accurately and on time using ADP Payroll.
• Collect, audit, and reconcile timesheets and hours worked.

1. Vendor and Resource Management:

• Receive, audit, and process invoices from various vendors and resources.
• Ensure timely payments to resources for hours worked and reimbursement of expenses.
• Reconcile vendor statements and address any discrepancies.

1. Financial Transactions and Reconciliation:

• Reconcile credit card transactions and ensure accurate records.
• Issue and manage invoices for services rendered.
• Perform data entry and maintain financial records in QuickBooks Online.

1. Financial Reporting and Auditing:

• Assist in the preparation of financial reports and statements.
• Conduct internal audits to ensure accuracy and compliance with financial policies and procedures.
• Support month-end and year-end close processes.

1. Expense Management:

• Monitor and track expenses, ensuring adherence to budget guidelines.
• Process expense reports and reimbursements in a timely manner.

1. Administrative Support:

• Provide administrative support to the finance department as needed.
• Assist in developing and implementing financial policies and procedures.
• Maintain organized and up-to-date financial documentation and records.

Non-Technical Responsibilities:

1. Ensures compliance with ProQuality processes and procedures.
2. Availability to work additional time and weekends if required.
3. Demonstrated ability to influence decision-making and negotiate with candidates and customers.
4. Develop relationships with candidates to secure loyalty and generate future leads.
5. Alerts management when problems are identified and makes recommendations for improvements.
6. Maintains a proactive attitude towards the development of new business opportunities.
7. Identifies improvements to ProQuality directed towards ensuring profitable operations, growth of business, and the enhancement of the company’s competence and performance.
8. Complies with ProQuality administrative requirements, timely and consistently in areas such as weekly reports, attendance to work, etc.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in accounting or a similar role.
• Proficiency in SURI and strong understanding of accounting principles and tax regulations in Puerto Rico.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite, especially Excel.

Preferred Qualifications:

• Experience with QuickBooks Online.
• Experience with ADP Payroll.

About ProQuality Network, LLC:

ProQuality Network, LLC is a leading provider of compliance, project management, and technical services, specializing in the life sciences industry. Our emphasis lies in delivering added value, ensuring projects are timely, within budget, and surpass quality benchmarks. We strategize diligently and act decisively, managing complex opportunities to optimize outcomes.

Join our team and be part of a company that values excellence, collaboration, and professional growth. For more information, visit ProQuality Network, LLC.